Admin
The Administration is responsible for implementing policies adopted by the Town Board of Commissioners. The Department ensures implementation of local, state, and federal laws and regulations. The Town Manager and other administrative staff have the primary responsibility for coordinating and directing the activities of all Town departments and translating Town Board policy into action to make Magnolia a town of the highest standard.
Town Manager
Email: manager@magnoliatownhall.com
The Town of Magnolia operates under the Council-Manager form of government. Under this structure, the Board of Commissioners sets policy and selects the Chief Administrative Officer, the Town Manager, who is responsible for implementing the policies and priorities established by the Board of Commissioners. The Town Manager is the administrative head of the town government and is responsible for the administration of all departments of the town government. The Town Manager’s duties are as follows:
- Appointing and suspending or removing all Town officers and employees in accordance with such general personnel rules, regulations, policies, or ordinances as the Board of Commissioners adopts.
- Directing and supervising the administration of all departments, offices, and agencies of the Town, according to policies and direction set by the Board of Commissioners.
- Attending all meetings of the Board of Commissioners and recommending any measures deemed expedient.
- Ensuring that all laws of the State, the Town Charter, and the ordinances, resolutions, and regulations of the Board of Commissioners are faithfully executed within the Town.
- Preparing and submitting the annual budget and capital program to the Board of Commissioners.
- Annually submitting to the Board of Commissioners and making available to the public a complete report on the finances and administrative activities of the Town at the end of the fiscal year.
- Making any other reports that the Board of Commissioners may require concerning the operations of Town departments, offices, and areas subject to his direction and control.
- Performing any other duties that may be required or authorized by the Board of Commissioners.
Town Clerk
Email: magnoliaclerk@magnoliatownhall.com
The Town Clerk provides administrative and professional support to the Town Manager, Mayor, and Board of Commissioners. This support includes correspondence, document production, file management, coordination of training, and related tasks. Key functions of the Town Clerk are as follows:
- Preparing minutes and agendas for the Board of Commissioners
- Giving notice of meetings of the Board of Commissioners
- Maintaining and providing public records when requested
- Holding, codifying, and updating the Town’s Code of Ordinances
- Promoting customer understanding to enhance the quality of life for all citizens
Finance Officer
Email: magnoliafinance@magnoliatownhall.com
The Finance Officer is responsible for managing the town’s financial operations, ensuring transparency, accuracy, and the effective use of public funds. This role involves preparing and overseeing the town’s annual budget, maintaining financial records, and ensuring compliance with local, state, and federal financial regulations. The Finance Officer works closely with the Town Manager to help the town meet its financial goals and support Magnolia’s growth and continuing financial stability. Additional responsibilities of the Finance Officer include:
- Handling accounts payable and receivable
- Handling payroll and audits
- Providing regular financial reports to the Board of Commissioners
- Monitoring the town’s cash flow and managing investments
- Ensuring proper collection of taxes and fees
- Overseeing grants, funding sources, and relevant reporting requirements
Deputy Clerk
Email: magnoliaclerk@magnoliatownhall.com
The Deputy Clerk staffs the front desk at the Magnolia Town Hall and handles customer inquiries and complaints regarding utility services, billing issues, and account status, providing timely and effective resolutions. The Deputy clerk additionally assists the Town clerk with administrative duties. Key functions of the Utility Clerk include:
- Processing customer payments for utility services, including water and sewer and trash, ensuring accurate transaction records.
- Initiating service orders for new connections, disconnections, or changes in utility services based on customer requests or service requirements.
- Performing routine administrative tasks such as filing, data entry, and maintaining accurate customer account records in the utility billing system.